Finance Assistant – Operations (Fresh Graduate)

Job overview:

Billing, Receivables & Dealer Management

• Assist in the maintenance and periodic updates of the billing system to ensure accuracy, completeness, and reliability.
• Perform periodic dealer billings in a timely and accurate manner in accordance with agreed commercial terms.
• Monitor dealer payments, ensure proper payment application, and manage overall accounts receivable positions.
• Follow up on outstanding receivables and support collection efforts to ensure timely cash inflows.
• Reconcile billings recorded in the accounting system against e-commerce platform data to identify and resolve discrepancies.
• Investigate and resolve dealer issues raised via the e-ticketing system within agreed turnaround times.
• Attend to dealer billing and payment queries, providing timely feedback and resolution.
• Liaise with IT and system support teams on billing system issues, data integrity matters, and system enhancements.

Financial Accounting & Operations

• Handle full or partial sets of accounts, including accounts receivable (AR), accounts payable (AP), and general ledger (GL) postings.
• Prepare and review bank reconciliations and ensure timely resolution of discrepancies.
• Maintain proper documentation and filing of accounting records to support audit and internal control requirements.

Month-End Closing & Reporting

• Support month-end, quarter-end, and year-end closing activities to ensure accurate recognition of sales, commissions, and related expenses.
• Prepare schedules and supporting documents for management reporting.
• Generate periodic sales and commission reports to support business performance reviews and improvement initiatives.
• Assist in basic variance analysis and financial data validation.

Compliance, Audit & Controls

• Ensure compliance with accounting standards, company policies, and internal control procedures.
• Support external auditors, tax agents, and internal audit exercises by providing required documentation and explanations.
• Assist in SST / GST / tax-related matters where applicable.

Process Improvement & Systems

• Identify opportunities to improve billing, receivables, and reporting processes.
• Support finance system implementations, upgrades, and automation initiatives.
• Work closely with cross-functional teams to enhance data accuracy and process efficiency.

Purpose of role:

The Finance Assistant is responsible for supporting day-to-day finance operations, with a strong focus on billing, receivables, sales reconciliation, and month-end reporting. This role ensures accurate financial records, timely billing and collections, and effective coordination between finance, IT, and business teams to support operational efficiency and financial control.

Job requirement

• Bachelor’s Degree in Accounting. Fresh graduates are welcome to apply.
• Strong in numeracy skill and info system savvy
• Good communication skills
• Proficient in Microsoft Excel (formulas, lookup, pivot tables preferred)
• Flexible, proactive and positive attitudes.
• Willing to learn and embrace changes and challenges